The IEP Process

Evaluation Timelines & Extensions
Waiving a 3 Year Reevaluation / Conducting an Eval multiple times per year (staff)
Stopping an Evaluation 

Evaluation Process: Evaluations occur no less than every three years.  One intention is to reexamine the student's disability areas to ensure we are identifying disabilities accurately and providing services accordingly.  Every evaluation is a comprehensive evaluation, so if a new disability area is being considered, the existing disability areas must also be addressed. 

  • Notify the parent of intention to evaluation. IE-1 or RE-1 Notice of .... Initial Evaluation or Reevaluation

Review the Existing Data

  • The IEP team meets to discuss current information about the student and determine if they need more information in order to determine if the student is eligible.  
    The main question answered at this meeting is "Do we need to get more information through additional assessments?"  MMSD requires that a meeting be held to review existing data, but in some cases, that meeting can be waived. Contact an Asst Director for approval on this
  • Determine if Additional Assessment is Needed - Yes or No (within 15 days of Notice of Evaluation)

Yes - get parent signature and proceed with MMSD approved diagnostic assessments  - see Test Kit Request Form.
During a reevaluation, if the parent does not respond to the school district's request for written consent to administer assessments, the school district is permitted to proceed with the assessments or other evaluation materials without parent consent.                

             No - complete the form no need for additional assessment, and move to next step, determine eligibility 


  • Determine Eligibility (within 60 days of determination of need for additional assessment)

    The final step in the evaluation is determining eligibility. Through a series of tests and observations, an IEP team determines if the student meets criteria to be determined eligible for special education. Eligibility criteria checklists are used to determine if a student has a disability in one or more of the eleven disability areas. The WI Department of Public Instruction has provided the eligibility criteria for the state of WI, which can be found below.

    DPI Eligibility Criteria Worksheets (click here for list of all checklists, PDF & Spanish versions)

    • Autism 
    • Intellectual Disability
    • Emotional Behavioral Disability
    • Hearing Impairment
    • Significant Learning Disability. Initial Eligibility Checklist    Reevaluation Checklist.  MMSD SLD Guidelines
    • Significant Developmental Delay
    • Orthopedic Impairment
    • Other Health Impairment
    • Speech/Language Impairment
    • Traumatic Brain Injury
    • Visual Impairment

If a student is determined to be eligible for special education, an Individualized Education Plan (IEP) is developed for both initials and reevaluations.  For an initial reevaluation, the parent may agree (with signature) or disagree to initial placement in special education. For a reevaluation, a new IEP is developed and new placement offered with the concerns and outcomes from the evaluation addressed in the IEP. 

Evaluation Extensions -

the 60 day timeline can be extended under only three circumstances: (see DPI Indicator 11: Timely Evaluations)

1) Transfer Students M-2 Notice of Agreements to Extend Evaluation for a Transfer Student if the student moves into our district while in evaluation.
2) Initial SLD Evaluation (see SLD Guidelines) M-3 Agreement to Extend the Time Limit to Complete the Evaluation of a Child Suspected of a SLD The 60 day timeline can be extended in order to complete interventions for a student suspected of SLD.  The 3 year evaluation due date cannot be extended in any circumstance. This then also extends the 60 day timeline for other areas being considered in the evaluation in addition to SLD. The team may also decide to extend it further by completing a new M-3 agreement.
3) Parent repeatedly fails or refuses to make student available for evaluation. This is determined on a case by case basis. Contact the area Assistant Direction via email and cc Sarah McGee to document the extention.

Guidelines/Checklists for completing the evaluation process (Staff only)
Evaluation Guide - Initial 
Evaluation Guide - Reevaluation
ER-1 Sample Evaluation Report/Guide to Completing the Evaluation Report (updated 08/2018)
RE-1 - Guide to completing the Notice of Reevaluation in Oasys